Efficient workers are those who get the job done in an optimal amount of time. The following are the three major reasons for their productivity.
Efficient Workers are Focused
They see clearly the purpose and aim of their work and therefore are goal oriented in their approach to each task. In this way, they can weed out non-essentials and concentrate on what is important. Seeing clearly what needs to be done helps them to produce quality work with fewer mistakes and less effort.
Efficient Workers are Organized
They have a clear picture of the scope of the work and can plan a logical work flow with a proper sequence of activities. They take preparatory steps to make sure that the resources needed for each phase are available when needed. In this way, they can approach a task with optimal energy and concentration. This includes taking breaks at personally appropriate times to recharge their internal resources. Work that is well organized saves time and conserves energy.
Efficient Workers Engage in Self Management
In approaching their work, they factor in their personal strengths and style of functioning to get the job done more effectively. Efficient workers know themselves well—their particular skills, their weaknesses, length of concentration, their interests and preferences, etc.—and will work in ways that maximize their productivity. They align their work with personal goals and are motivated to be productive. They are open to acquiring additional skills for self improvement.
Implications for the Employer
Efficient workers are an economic asset for the employer, and organizing and managing the workplace in ways to maximize efficiency results in a win-win situation. An analysis of 64,000 specific workday events reported in worker diaries revealed that the single most motivating factor among workers is making progress in meaningful work. A rich inner work life improves performance. Employers can facilitate this by a willingness to facilitate workers’ accomplishments and support their everyday progress.
Concerning taking breaks, researchers have found that taking regular breaks, especially from mental tasks, results in improvement of productivity and creativity, and that neglect of breaks can lead to stress and exhaustion. Remaining sedentary over long periods impairs one’s health. A worker needs to detach from work and the work space at times to recharge internal resources, and activities like walking, reading a book, or taking a lunch break can be rejuvenating. Also, there are individual differences in the times when breaks are needed, so that flexibility in the workplace is important. The employer gains better work productivity when allowing for these differences.